Data Protection Declaration

Information on data processing according to Art. 13 and Art. 14 General Data Protection Regulation (GDPR)

GK Software SE, Waldstraße 7, 08162 Schöneck, collects and processes your personal data under the following conditions.

 

Responsible party for the processing of your data

 

GK Software SE, represented by its executive board:

Rainer Gläß, Chief Executive Officer (CEO)

André Hergert, Chief Financial Officer (CFO)

 

Contact information:

GK Software SE

Waldstraße 7

08261 Schöneck

 

Phone: +49 (0)3 74 64 84 - 0

Fax: +49 (0)3 74 64 84 - 15

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

 

ITC - Data Privacy Team

You can raise a data privacy related request by sending a message to: This email address is being protected from spambots. You need JavaScript enabled to view it.

Your request will be processed immediately by our team.

Please note: If you want to contact explicitly the Data Privacy Officer (DPO) please send a message to This email address is being protected from spambots. You need JavaScript enabled to view it..

 

 

 

When Do We Process Personal Data And Which Type?

For the usage of the website:

If you visit our website, information is automatically sent our website’s server by the browser that you are using on your device. This information is temporarily stored in a so-called log file. The following information is logged without you doing anything and is stored until it is automatically deleted:

  • the IP address of the computer making the request,
  • the date and time of access,
  • the name and URL of the file that has been requested,
  • the website, from which access took place (the referrer URL),
  • the browser used and possibly the operating system on your computer as well as the name of your access provider.

 

We process the data mentioned for the following purposes:

  • to guarantee a smooth connection with our website,
  • to guarantee that you can use our website with ease,
  • to assess the system security and stability – and
  • for other administrative purposes.

 

The legal basis for processing data can be found in Article 6 (1) lit. f) GDPR. Our legitimate interest is based on the purposes for collecting data that are listed above. We never use the data that we collect for the purpose of drawing conclusions about you as a person.

 

Duration: The previously listed data are kept for 180 days.

 

For the provision of the service and system we process data for the following purposes and duration:

  • training platform with personalized user account
  • training overview with all trainings and results
  • reports for HR (internal) for further education / training of employees
  • Saving external training participants:
    • Based on contract / training application
    • Data storage for accounting purposes for 10 years

 

Collected data:

  • first name
  • name
  • email address
  • course details/profile
  • certificates
  • first access to site (date, time)
  • last access to site (date, time)
  • last IP address
  • reports:
    • today's logs
    • all logs (with description what have done; event name and component)
    • grades overview
  • course completion (which courses, responses, start time, end time, time taken, grade, state) 

 

For the provision of administration and announcement of trainings and the automated registration process we process data for the following purposes and duration:

  • Training administration platform
  • Saving of all trainings for users
  • Saving external training participants:
    • Based on contract / training application
    • Data storage for accounting purposes for 10 years

 

Collected data:

  • name of organisations/companies
  • user name
  • name
  • first name
  • email address
  • pictures from trainer (only internals)
  • preferred language
  • events/trainings
  • registration date and time
  • event dates
  • status (registered, attended or not attended)
  • role (trainer or attendee)
  • activities (login, registrations, cancelations, data policy accepted, event terms and conditions)

The data processing is based on your request and is required in accordance with Art. 6 (1) lit. b) GDPR for the specified purposes for the proper processing of the order and for the mutual fulfillment of obligations under the contract.

The personal data collected by us for the engagement will be stored until the end of the statutory retention period and thereafter deleted unless we are obliged under Article 6 (1) lit. c) GDPR to store it for a longer period of time due to tax and business requirements for storage and documentation (from the German Commercial Code or AO) or you have agreed to further storage according to Art. 6 (1) lit. a) GDPR.

 

Source of the data

If the data is not collected directly from you as the data subject, your data comes from your employer.

 

Transfer of data to third parties

No personal data is transmitted to third parties.

 

Information on Cookies

We make use of cookies on our website. They are small files that your browser automatically creates and are stored on your device (laptop, tablet, smartphone, etc.) when you visit our website. Cookies do not cause any damage to your device and do not contain any viruses, trojan horses or other malware.

The cookie stores information, which is created in conjunction with the device that is specifically used in each case. However, this does not mean that we obtain any direct information about your identity through this.

We firstly deploy cookies to make it more pleasant for you to use our services. For example, we make use of so-called session cookies in order to recognise that you have already visited individual pages of our website in the past. They are automatically deleted once you leave our site.

We also make use of temporary cookies to optimise the user-friendliness of our site; they are stored on your device for a fixed period of time. If you visit our site once again in order to make use of our services, the cookie automatically recognises that you have already been to our site and recalls the information and settings that you entered so that you do not have to input this information once again.

We also use cookies in order to log the usage of our website in statistical terms and analyse this for the purpose of optimising our services for you. These cookies enable us to automatically recognise that you have already visited our site if you choose to do so again. These cookies are automatically deleted after a defined period of time in each case.

The data processed by cookies is necessary for the purposes already mentioned to safeguard our legitimate interests and those of third parties according to Article 6 Para. 1 Sentence 1 f) of the GDPR.

Most browsers automatically accept cookies. However, you can configure your browser in such a way that no cookies are stored on your computer or a notice always appears before a new cookie is created. However, the complete deactivation of cookies may mean that you cannot make use of all the functions on our website.

 

The cookies on this website are deactivated. Only the functionally necessary cookies will be set.
This decision can be reversed at any time by clicking the “Allow all cookies” button below or changing your selection in the Cookies Manager.

 

Analysis Tools

Matomo

We use processes to statistically measure our website’s coverage. This includes information such as the length of time users stay on the site, the device used, operating system, language settings, origin, region, location and user actions.

We collect the above-mentioned information through a cookie that you set. Your IP address will be anonymised before being saved. We operate both the website and Matomo on our own systems, so there is no transfer to third parties. You can find further information on Matomo at: https://matomo.org/gdpr/

The cookie you set has a storage period of 7 days.

The statistical evaluations of anonymous users’ data are deleted after 6 months.

We assert the provisions of Art. 6 para. 1 lit. f GDPR as the legal basis for the processing. This means we claim a legitimate interest in the analysis, optimisation and economic operation of our website and mitigate any encroachment on your personal rights through the default setting. In addition, you have the right to object to future processing at any time. The objection will result in a cookie that is automatically stored on your computer to prevent analysis. That means if you delete all cookies at a later time, tracking will automatically start again on a new visit because the opt-out cookie has been deleted.

 

Rights of the persons affected

You have the right:

  • to revoke your given consent to us at any time in accordance with Art. 7 (3) GDPR. As a result, we are no longer allowed to continue the data processing based on this consent for the future;
  • to request information about your personal data processed by us pursuant to Art. 15 GDPR. In particular, you can request information on the processing purposes, the category of personal data, the categories of recipients to whom your data has been disclosed, the planned retention period, the right to rectification, deletion, limitation of processing or opposition, the existence of a right to complain, the source of your data, if it was not collected by us, and the existence of automated decision-making including profiling and, where appropriate, meaningful information about their details;
  • to immediately request, in accordance with Art. 16 GDPR, the correction of incorrect or completed personal data stored by us;
  • to demand, in accordance with Art. 17 GDPR, the deletion of your personal data stored by us, unless such processing is required for the purpose of exercising the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims;
  • to demand the restriction of the processing of your personal data in accordance with Art. 18 GDPR, as far as the accuracy of the data is disputed by you, the processing is unlawful, but you reject its deletion and we no longer need the data, however you require it in order to assert, exercise or defend legal claims or you have objected to the processing in accordance with Art. 21 GDPR;
  • to receive, in accordance with Art. 20 GDPR, your personal data provided to us in a structured, standard and machine-readable format or to request transmission to another person in charge and

to complain to a supervisory authority in accordance with Art. 77 GDPR. As a rule, you can contact the supervisory authority of your usual place of residence or work or our company headquarters.

 

Right of objection

If your personal data is processed on the basis of a consent pursuant to Art. 6 (1) lit. a), you have the right to revoke your consent at any time. The legitimacy of the data processing until the recall remains unaffected.

If your personal data is processed based on legitimate interests in accordance with Art. 6 (1) lit. f) GDPR, you have the right to file an objection against the processing of your personal data in accordance with Art. 21 GDPR, provided there are reasons for this arising from your particular situation.

If you would like to exercise your right of objection, please send an e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

 

As of: 14th February 2022